Documents

Documents

Below you can find all the important documents that regulates HHUS as an Association. The purpose of these documents is to make it easy for all the members of this Association, with regulations and policys to work towards.

Statues

Statues can be described as the Associations highest organ for internal laws and regulations. They describe the Association, the Board as well as members rights and obligations along with the associations purpose.

Statues can only be decided or changed at two separate annual meetings.

Regulations

The regulations are beneath the statues and are more internal regulation for the Board, committees and the elections each year. They describe how the management works and describes what assignments each committee member as well as the whole board.

Policies

Policies works like general goals and aspirations for the board and Association to work towards. These can also work as a guide for values that the Association strive for.

Board meetings & Annual reports

Each month the Board has meetings where they make decisions that later will be implemented by committees and members.

Annual meetings happens once each year and are comprehensive documents designed to provide members and other readers with information about the Associations performance in the preceding year.

Operational Plans

An operational plan helps the committees and the board to reach strategic goals by connecting teams and their individual tasks to the Associations goals. Operational planning is the process of turning strategic plans into action plans.

Standard Operating Procedure

An SOP is a procedure specific to the Association that describes the activities necessary to complete tasks in accordance with the regulations, statues or our own standards for running the Association.

Steering documents.

  • Initiated 1997, updated by the Board of 2024 on an additional annual meeting 2024-10-07. 

    The association's statutes are its fundamental governing rules, outlining its purpose, structure, and the way it operates. They define key aspects such as the association’s name, objectives, membership criteria, decision-making procedures, and roles and responsibilities of board members. Statutes serve as a legal framework ensuring transparency, accountability, and consistency in the association's activities. 

    HHUS Statues

    Initiated 1997, updated by the Board of 2024 on a board meeting 2024-10-31. 

    The Regulations are one of HHUS’s guiding documents, detailing operations in alignment with the Statutes. This document includes regulatory information on HHUS’s organizational structure, recruitment, and brand management.  

    HHUS Regulations 2025

    Financial Regulations 2025

  • Initiated in 1997, replacing the previous statutes from 2009 and updated by the Board of 2025 at an additional annual meeting on 2025-12-02.

    The section’s statutes are its fundamental governing rules, outlining its purpose, structure, and relationship with the HHUS Association and Umeå Student Union. They define key aspects such as membership, annual meetings, decision-making procedures, the responsibilities of the Board, finances, auditing, and amendments to the statutes. The statutes provide a clear framework that ensures transparency, accountability, and member influence within the section.

    HHUS Section Statutes 2025

  • The Operational Plan serves as an operational document outlining the HHUS Association's objectives, priorities, and activities for the upcoming year. It provides guidance for the committees, ensuring that their work aligns with the association's long-term vision and goals. The plan establishes clear areas of focus, promotes accountability, and facilitates the evaluation of progress throughout the year. By providing a common direction, the Operational Plan supports continuity, transparency, and the continuous development of the association.

    Operational Plan 2026

    Operational Plan 2025

    Operational Plan 2024

Standard Operating Procedure.

  • Initiated 2024-06-01, according to the decision made by the Board on 2024-05-30, and revised according to the decision made by the Board on 2026-10-13, effective from 2026-10-14.

    The SOP for Disciplinary Matters describes how the association handles member incidents and disciplinary matters. It sets out responsibilities and procedures for reporting, investigation, decision-making, disciplinary measures, appeals, and documentation. The purpose of the SOP is to guide the Board and other responsible roles in ensuring a safe, fair, and democratic process, with clear mandates and consistent handling of cases.

    SOP for Disciplinary Matters

  • Initiated 2024-09-19, according to the decision made by the Board 2024-09-23.

    This SOP is a document that outlines the procedures that the Board of HHUS is to follow. A standard operating procedure is the Board's own document to maintain good order and facilitate board work.

    SOP of the Board

  • Initiated 2024-09-19, according to the decision made by the Board 2024-09-23.

    This SOP outlines the procedures and responsibilities involved in the election process of the HHUS Board. It provides guidelines for the project manager and project group to ensure a smooth, efficient and fair election process.

    SOP of the Election

Policies.

  • Originally adopted as the Alcohol Policy by the Board on 2008-11-10. Last revised according to the decision made by the Board on 2026-10-13, effective from 2026-10-14.

    The Alcohol and Drug Policy outlines the association’s approach to alcohol and drugs during HHUS activities, including events, Insparken, E-puben, internal activities, and trips. Its purpose is to promote responsible alcohol consumption and a safe, welcoming, and inclusive environment, regardless of whether participants choose to drink alcohol. The policy establishes zero tolerance towards drugs and clarifies requirements concerning alcohol-free participation, designated sober responsibility, organisation, financing, marketing, and the handling of suspected breaches.

    Alcohol and Drug Policy

  • The Event Registration Policy for Sponsors regulates the conditions that apply when companies sign up to host events together with HHUS. The purpose of the policy is to ensure clear communication and planning between HHUS and its sponsors, so that students receive information about events in good time and can plan their participation.

    The policy also clarifies the responsibilities of sponsors when registering events, the timeframe for providing information, and the consequences if the policy is not followed.

  • Initiated 2024-11-18, followed by a decision by the Board 2024-11-14.

    HHUS Awards Policy aims to ensure transparency, fairness, and consistency in the nomination and selection process.

    HHUS Awards Policy

  • The earliest verified version in the available archive is dated 2020-12-12. Last revised according to the decision made by the Board on 2026-10-13, effective from 2026-10-14.

    The Insparken Policy regulates the association’s approach to the introduction festivities and sets out the rules, responsibilities, and positions of trust involved in planning and carrying out Insparken. Its purpose is to ensure a safe, welcoming, and inclusive introduction for all Rookies, helping new students build relationships and become familiar with HHUS, the university, and student life. The policy also provides guidance on participation, alcohol and safety, Nollefriden, conduct, social media, and the handling of incidents and disciplinary matters.

    Insparken Policy

  • Initiated 2024-05-19, according to the decision made by The Board 2024-05-16.

    The Language Policy outlines the association's approach to language barriers. The purpose is to act inclusively towards both international students and international external stakeholders. Additionally, the policy specifies any exceptions that the association may have.

    Language Policy

  • The Medal Policy outlines the official guidelines for awarding, wearing, and managing medals within HHUS. It explains the purpose of the medal system, the different types of medals (bronze, silver, and gold), and the criteria for receiving them through both organizational roles and the fadder system. The policy also covers the awarding process, design and production of medals, occasions for wearing them, rules for revocation, budgeting, and future amendments.

    This document ensures transparency, fairness, and consistency while preserving HHUS traditions and recognizing members’ contributions and engagement.

  • The Office Policy aims to clarify the guidelines, rules and standards that actively engaged members of HHUS must follow to use the office. To ensure a safe and productive work environment and to make the mandate period as inclusive, rewarding, and developing as possible, it requires a collective effort from the entire management team. Therefore, all actively engaged members must be aware of this policy and the obligations.

    Office Policy 2026

  • Initiated 2024-10-08, followed by a decision by the Board 2024-10-03.

    The Payment Policy regulates application and payment related to events that members pay for. This policy has to be included in the event for it to be valid. 

  • “This policy includes information about perks that are given to all active members within the association. This policy also gives a description of what a perk is, what the criterias are and how given perks shall be managed.”

    Perks Policy

  • Initiated 2024-05-19, according to the decision made by The Board 2024-05-16.

    The Recruitment Policy regulates the recruitment of actively engaged members and aims to establish guidelines for as consistent and fair recruitments as possible. This policy shall guarantee an ethical recruitment process.

    Recruitment Policy

  • Initiated 2016-05-01, according to the decision made by The Board 2016-03-17, and revised 2024-05-30.

    The Registration Policy regulates the conditions that apply when signing up for events that demand registration. The purpose of the Registration Policy is to create clear guidelines for HHUS members when registering for events, and to inform about the conditions that apply when cancelling a registration.

  • The Ski Week Event Policy governs participation in HHUS Ski Week, outlining payment, cancellation, and conduct requirements. Participants must provide proof of HHUS membership, pay in full by the deadline, and adhere to refund rules—cancellations after the stated date are non-refundable. Replacements are allowed if confirmed and properly reported to HHUS. Attendees must maintain appropriate behavior consistent with HHUS values; any misconduct, damages, or penalties are the individual’s responsibility. Serious breaches may result in disciplinary measures under HHUS SOP, such as warnings, suspension, or exclusion. The Head of Social manages and enforces the policy, supported by the Master of Sports.

  • Since autumn 2014 (Revised 2020-12-12), HHUS has decided to implement a policy regarding Student Union ID and membership.

    The purpose of this policy is to ensure that all participants at activities arranged by HHUS are members of the association. HHUS strives to create utility for its members and this policy is to ensure that the efforts of the association goes to its members.

    This means that HHUS has a membership and Student Union ID demand for all events that are arranged. Also note that the events/activities are arranged for HHUS members only.

    To renew your Student Union ID, visit Umeå Student Unions expedition. Read more about their office hours etc. on their homepage.

  • Initiated 2024-09-19, according to the decision made by the Board 2024-09-23.

    The purpose of the Sustainability Policy is to act as a guideline for all actively engaged members of HHUS regarding how they should work towards social, financial and environmental sustainability.

    HHUS Sustainability Policy

  • Initiated 2026-02-06, according to the decision made by The Board 2026-02-06

    “The purpose of this policy is to clarify how the system works, in order to have something to rely on if any uncertainty appears. Not only should the E-puben committee be aware of this system, but also every student who visits or wants to visit E-Puben.”

    Work System at E-Puben Policy

Annual meetings

Board Meeting Protocols

Regulations

Umeå Studentkår Regulatory Documents