Documents

Documents

Below you can find all the important documents that regulates HHUS as an Association. The purpose of these documents is to make it easy for all the members of this Association, with regulations and policys to work towards.

Statues

Statues can be described as the Associations highest organ for internal laws and regulations. They describe the Association, the Board as well as members rights and obligations along with the associations purpose.

Statues can only be decided or changed at two separate annual meetings.

Regulations

The regulations are beneath the statues and are more internal regulation for the Board, committees and the elections each year. They describe how the management works and describes what assignments each committee member as well as the whole board.

Policies

Policies works like general goals and aspirations for the board and Association to work towards. These can also work as a guide for values that the Association strive for.

Board meetings & Annual reports

Each month the Board has meetings where they make decisions that later will be implemented by committees and members.

Annual meetings happens once each year and are comprehensive documents designed to provide members and other readers with information about the Associations performance in the preceding year.

Operational Plans

An operational plan helps the committees and the board to reach strategic goals by connecting teams and their individual tasks to the Associations goals. Operational planning is the process of turning strategic plans into action plans.

Standard Operating Procedure

An SOP is a procedure specific to the Association that describes the activities necessary to complete tasks in accordance with the regulations, statues or our own standards for running the Association.

Steering documents.

  • Initiated 1997, updated by the Board of 2024 on an additional annual meeting 2024-10-07. 

    The association's statutes are its fundamental governing rules, outlining its purpose, structure, and the way it operates. They define key aspects such as the association’s name, objectives, membership criteria, decision-making procedures, and roles and responsibilities of board members. Statutes serve as a legal framework ensuring transparency, accountability, and consistency in the association's activities. 

    HHUS Statues

    Initiated 1997, updated by the Board of 2024 on a board meeting 2024-10-31. 

    The Regulations are one of HHUS’s guiding documents, detailing operations in alignment with the Statutes. This document includes regulatory information on HHUS’s organizational structure, recruitment, and brand management.  

    HHUS Regulations 2025

  • Sektionsstadgar 2009

  • Operational Plan 2026

Standard Operating Procedure.

  • Initiated 2024-06-01, according to the decision made by the Board 2024-05-30.

    The SOP for Disciplinary Matters describes how the association's Board should handle member incidents. The SOP guides the Board in its work to achieve as safe, fair, and democratic a process as possible.

    SOP for Disciplinary Matters

  • Initiated 2024-09-19, according to the decision made by the Board 2024-09-23.

    This SOP is a document that outlines the procedures that the Board of HHUS is to follow. A standard operating procedure is the Board's own document to maintain good order and facilitate board work.

    SOP of the Board

  • Initiated 2024-09-19, according to the decision made by the Board 2024-09-23.

    This SOP outlines the procedures and responsibilities involved in the election process of the HHUS Board. It provides guidelines for the project manager and project group to ensure a smooth, efficient and fair election process.

    SOP of the Election

Policies.

  • Initiated 2024-05-19, according to the decision made by The Board 2024-05-16.

    The Alcohol Policy outlines the association's approach to alcohol and alcohol consumption during events, Insparken, and at E-Puben. The purpose of the policy is to encourage sustainable and healthy alcohol consumption, as well as to be inclusive to all, regardless of whether they choose to drink alcohol or not.

    Alcohol Policy

  • The Event Registration Policy for Sponsors regulates the conditions that apply when companies sign up to host events together with HHUS. The purpose of the policy is to ensure clear communication and planning between HHUS and its sponsors, so that students receive information about events in good time and can plan their participation.

    The policy also clarifies the responsibilities of sponsors when registering events, the timeframe for providing information, and the consequences if the policy is not followed.

  • Initiated 2024-11-18, followed by a decision by the Board 2024-11-14.

    HHUS Awards Policy aims to ensure transparency, fairness, and consistency in the nomination and selection process.

    HHUS Awards Policy

  • Initiated 2023-05-25, according to the decision made by The Board 2023-05-25 and updated 2024-05-16.

    Insparken Policy regulates the association's approach to the Introduction festivities. The purpose of the policy is to inform members about the rules and responsibilities that come with Insparken, as well as to ensure a safe and welcoming experience for the Rookies.

    Insparken Policy

  • Initiated 2024-05-19, according to the decision made by The Board 2024-05-16.

    The Language Policy outlines the association's approach to language barriers. The purpose is to act inclusively towards both international students and international external stakeholders. Additionally, the policy specifies any exceptions that the association may have.

    Language Policy

  • The Medal Policy outlines the official guidelines for awarding, wearing, and managing medals within HHUS. It explains the purpose of the medal system, the different types of medals (bronze, silver, and gold), and the criteria for receiving them through both organizational roles and the fadder system. The policy also covers the awarding process, design and production of medals, occasions for wearing them, rules for revocation, budgeting, and future amendments.

    This document ensures transparency, fairness, and consistency while preserving HHUS traditions and recognizing members’ contributions and engagement.

  • The Office Policy aims to clarify the guidelines, rules and standards that actively engaged members of HHUS must follow to use the office. To ensure a safe and productive work environment and to make the mandate period as inclusive, rewarding, and developing as possible, it requires a collective effort from the entire management team. Therefore, all actively engaged members must be aware of this policy and the obligations.

    Office Policy 2026

  • Initiated 2024-10-08, followed by a decision by the Board 2024-10-03.

    The Payment Policy regulates application and payment related to events that members pay for. This policy has to be included in the event for it to be valid. 

  • “This policy includes information about perks that are given to all active members within the association. This policy also gives a description of what a perk is, what the criterias are and how given perks shall be managed.”

    Perks Policy

  • Initiated 2024-05-19, according to the decision made by The Board 2024-05-16.

    The Recruitment Policy regulates the recruitment of actively engaged members and aims to establish guidelines for as consistent and fair recruitments as possible. This policy shall guarantee an ethical recruitment process.

    Recruitment Policy

  • Initiated 2016-05-01, according to the decision made by The Board 2016-03-17, and revised 2024-05-30.

    The Registration Policy regulates the conditions that apply when signing up for events that demand registration. The purpose of the Registration Policy is to create clear guidelines for HHUS members when registering for events, and to inform about the conditions that apply when cancelling a registration.

  • The Ski Week Event Policy governs participation in HHUS Ski Week, outlining payment, cancellation, and conduct requirements. Participants must provide proof of HHUS membership, pay in full by the deadline, and adhere to refund rules—cancellations after the stated date are non-refundable. Replacements are allowed if confirmed and properly reported to HHUS. Attendees must maintain appropriate behavior consistent with HHUS values; any misconduct, damages, or penalties are the individual’s responsibility. Serious breaches may result in disciplinary measures under HHUS SOP, such as warnings, suspension, or exclusion. The Head of Social manages and enforces the policy, supported by the Master of Sports.

  • Since autumn 2014 (Revised 2020-12-12), HHUS has decided to implement a policy regarding Student Union ID and membership.

    The purpose of this policy is to ensure that all participants at activities arranged by HHUS are members of the association. HHUS strives to create utility for its members and this policy is to ensure that the efforts of the association goes to its members.

    This means that HHUS has a membership and Student Union ID demand for all events that are arranged. Also note that the events/activities are arranged for HHUS members only.

    To renew your Student Union ID, visit Umeå Student Unions expedition. Read more about their office hours etc. on their homepage.

  • Initiated 2024-09-19, according to the decision made by the Board 2024-09-23.

    The purpose of the Sustainability Policy is to act as a guideline for all actively engaged members of HHUS regarding how they should work towards social, financial and environmental sustainability.

    HHUS Sustainability Policy

  • Initiated 2026-02-06, according to the decision made by The Board 2026-02-06

    “The purpose of this policy is to clarify how the system works, in order to have something to rely on if any uncertainty appears. Not only should the E-puben committee be aware of this system, but also every student who visits or wants to visit E-Puben.”

    Work System at E-Puben Policy

Annual meetings

Board Meeting Protocols

Regulations

Umeå Studentkår Regulatory Documents